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Having heard from concerned citizens, Minot Mayor Mark Jantzer announced on Monday, Oct. 5, that compliance with the city's public comment rules will be strictly enforced going forward.
There have been questions about whether certain comments have been germane to city business and concerns that some remarks have been disparaging of other individuals.
"The council adopted a resolution outlining how personal appearances would be conducted. Over time, in attempting to perhaps be accommodating, we have drifted away from following all of the resolution," Jantzer said. He asked the council to recommit to adhering to the resolution.
Among rules to be enforced are:
- Public comments must remain respectful.
- Public comments must focus on matters within the city council's authority.
- Speakers each have five minutes and must preplan to stay within that time. Appropriate extensions may be approved by majority vote of the council.
Jantzer noted under Robert's Rules of Order, there is no right to address the governing body. State law requires public comment periods at regular meetings but also allows cities to limit comments to items on the current or immediately prior agenda, he said.
"We have a long history of not imposing such a restriction," Jantzer said. "But it is an option the council can consider, if necessary. 'Personal Appearances' is also not meant to be a back and forth question and answer session. It is an opportunity to address us on matters within our control."
The council can decide to follow up or refer a speaker to city staff, he added. Individuals also have the ability to contact council members through other means to share information or discuss problems.
The city's resolution on public appearances currently doesn't allow the use of the city's audio-visual equipment during public comments. Council member Stephan Podrygula indicated he plans to draft a proposal for future council consideration to include that permission in the resolution.