MINOT CITY COUNCIL –

SCHEDULED MEETING –

JANUARY 6, 2020 AT 5:30 P.M.

Members Present: Jantzer, Olson,

Pitner, Podrygula, Sipma, Straight,

Wolsky

Members Absent: None

Mayor Sipma presiding and led the

City Council in the Pledge of Allegi-

ance. Mayor Sipma described some

of his meetings and activities over

the past month. He also said, there

were numerous meetings, phone

calls, e-mails, and individual contact

concerning City business. The May-

or then brought attention to the

“Minot Through Your Eyes” Com-

munity challenge. He said, it is an

opportunity for members of the com-

munity to provide the City with their

artistic vision of Minot. Entries can

be submitted online or through In-

stagram using #myminot or #onemi-

not. The deadline for submissions is

January 27th and the winners will be

announced at the State of the City

Address February 6th. He added,

they expect the submissions to il-

lustrate the diverse views of our

community. Jantzer moved Olson

seconded and was carried unani-

mously to confirm Mayoral appoint-

ments; Visit Minot: Amanda Shap-

pell, Renaissance Zone Board:

Michael King, Pete Hugret, Jen

Cook, Pat Bailey, The City Manager

his report began by listing important

dates. The Planning Commission

January 7th, City offices will be

closed January 20th in observance

of Martin Luther King Day, City

Council Tuesday, January 21st and

State of the City Address February

6th. Mr. Barry announced that elec-

tion packets are available for anyone

interested in running for City Coun-

cil. There are three seats available

and potential candidates need to

collect 300 signatures for their name

to be placed on the ballot. The dead-

line to submit the packets in April 6th

at 4:00 pm and the election will be

held June 9th at the Minot Auditori-

um. He presented information on

2019 in review. Some accomplish-

ments include, a financial correction

which restored $13 million per year

and reduced operation costs by $8

million per year. He mentioned the

stabilized workforce, which he

described in detail during his last

presentation, explaining the reduced

turnover and workforce improvement

package. He said, they tirelessly lob-

bied State Representatives on

behalf of Minot to increase our share

of Hub City funding by 250%. They

changed the legislative priority set-

ting process and successfully lob-

bied for NAWS and Flood Control

funding to receive one of the largest

funding appropriations in state histo-

ry for water projects. He also men-

tioned their success in increasing al-

lowable traffic fines in the state

although City ordinances haven’t

been changed yet, and they should

discuss the topic soon. There were

two dozen ordinance changes that

took place to improve processes,

modernize policy making and be

more business-friendly. Processes

have also been adjusted to focus on

more data-driven decision making to

fix problems instead of symptoms.

He also elaborated on the activities

planned for 2020. He said, they are

going through executive team build-

ing exercises throughout the year to

work on team dynamics and rela-

tionships. They will be reporting on

the goals of 2019 to present a goal

report in the next couple months.

The Recruitment Task Force is

working to bring a recommendation

to the Council in the first quarter.

The executive team is working on

Key Performance Indicators and

developing 2020 goals. Mr. Barry

discussed future activities in the

areas of customers, operations, stra-

tegy, employees, and finances. He

acknowledged the Building and In-

spections Department for holding a

New Code Workshop to educate

members of the community on the

newly adopted building codes. There

were about 40 industry professionals

in attendance. The City Manager

brought attention to the Minot Airport

boarding growth for November

which was the highest year over

year growth of any North Dakota

commercial service airport. A graph

demonstrated the comparison

between other cities and showed the

upward trend for boarding at Minot

International Airport. Mr. Barry rem-

inded the Council to review the

Community Engagement Strategy

that was distributed at the last meet-

ing. He welcomed any feedback and

said he is anticipating general adop-

tion of the strategy during the next

Council meeting. The City Manager

took a moment to congratulate two

employees on their retirement. Barb

McPeak, PSAP Manager is retiring

after 32 years with the City and Lan-

di Funke, Finance Administrative

Assistant, retired after 24 years with

the City. He also mentioned the pro-

motion of Luke Tillema from

Mechanical Inspector to Building Of-

ficial and Gage DeGroot from

Plumbing Inspector to Senior

Mechanical Inspector. He concluded

his report by inviting Police Chief Ja-

son Olson to present the NDPOA

Bravery Award. Captain Klug,

President of North Dakota Peace

Officer’s Association, presented Off-

icer Krysta Becker with the NDPOA

Bravery Award for her involvement

in a call on July 20th. The call in-

volved a suspect with a handgun

and Becker convinced the suspect

to drop the firearm while officers ex-

tracted a young girl from the home.

The City Attorney submitted a writ-

ten report. Pitner moved Jantzer

seconded and was carried unani-

mously to approve the minutes of

the December 16, 2019 regular City

Council meeting; approve the bills

and transfers as listed for December

in the amount of $5,030,925.98.

AAAE-GREAT LAKES CHAPTER

35; ABRAHAMSON TRUCKING

750; ACKERMAN ESTVOLD 8395;

ACME TOOLS 1960.81; ADELMAN,

SHANE 220; ADOBE SYSTEMS

INC. 29.99; AE2S CONSTRUCTION

LLC 7415.5; AIRPORT LIGHTING

COMPANY 1149.6; AIRS 75; AIR-

SIDE SOLUTIONS 563.7; ALL

AMERICAN TROPHIES 34; ALL

AMERICAN TROPHIES 703; ALL

SEASON ARENA 13437.95; ALL

SEASON ARENA 4645.99; ALLEGI-

ANT AIR 215; AMAZON.COM

4283.26; AMAZON / GECRB

2525.16; AMERCO REAL ESTATE

1037.5; AMERICAN PLANNING

ASSOC 531; AMERICAN PUBLIC

WORKS ASSN. 2975;

AMERIPRIDE 153.28;

AMERIPRIDE 76.64; ANDERSON,

JANET 20.16; APEX ENGINEER-

ING GROUP 8501.47; APEX EN-

GINEERING GROUP 183648.54;

APH/AUTO VALUE 10; APPLE

BOOKS 559.12; AQUA-PURE INC

1760.76; AQUA-PURE INC

17348.08; ARROWHEAD ACE

HARDWARE 59.88; ARROWHEAD

ACE HARDWARE 550.17; ASHAM,

CARMEN 98.88; ASSOCIATION OF

STATE FLOODPLAIN 410; AT & T

1355; AT&T 3712.71; ATTIC, THE

1340; BAG LLC 150; BAKER &

TAYLOR BOOKS 10916.3; BAKER

TILLY VIRCHOW KRAUSE, LLP

7950; BAKKE GRINOLDS

WIEDERHOLT 480; BAKKE GRI-

NOLDS WIEDERHOLT 353.4; BAL-

LANTYNE, SCOTT D 300; BARRY,

TOM 300; BATTERIES PLUS

BULBS #639 8.99; BATTERIES

PLUS BULBS #639 315.93;

BAUER, KATHERINE 41.76; BEAN,

EILEEN 40.14; BEAN, EILEEN 0;

BEAN, EILEEN 20.53; BERRY

DUNN MCNEIL & PARKER LLC

53636.39; BERT’S TRUCK EQUIP-

MENT 461; BEST BUY BUSINESS

ADVANTAGE ACCOUNT 875.2;

BLANCHARD, BRYCE 576; BLUE

TO GOLD, LLC 149; BLUE 360

MEDIA 3863.22; BLUETARP

FINANCIAL, INC 3546.16; BOL-

TON, EDWARD T 543.02; BORDER

STATES INDUSTRIES INC 47.96;

BOUND TREE MEDICAL 406.41;

BOYKO, CARLI NICOL 40; BRAYS

SADDLERY 150; BUDGET MUSIC

& VIDEO 532.64; BUTLER

MACHINERY CO. 249.61; BUTLER

MACHINERY CO. 1173.74; CAL-

LYO 2009 CORP 2040; CASTLE-

MAN, BRENT 87.1; CDM SMITH

234265.5; CDW GOVERNMENT

INC 663; CDW GOVERNMENT INC

7115.53; CITY LAUNDRY 62.91;

CITY OF MINOT 110; CITY OF

SAINT PAUL 275; CLAREY’S

SAFETY EQUIPMENT INC.

1016.04; CLEAN HARBORS ENV.

SERVICES 20624.16; CMT CON-

CRETE & CONSTRUCTION

46591.52; COLLECTION SER-

VICES CENTER 563.08; COLLEC-

TION SERVICES CENTER 563.08;

COLONIAL LIFE PREMIUM PRO-

CESSING 2626.64; COMPUTER

INTELLIGENCE ASSOCIA 399.95;

CONE, PATRICIA 1640.16; CORE

& MAIN 2581.1; CORTEC GLOBAL

SERVICES INC 268.26; CPS, LTD

1740; CREATIVE CONCRETE

65874.44; CREDIT COLLECTIONS

BUREAU 824.99; CREDIT COL-

LECTIONS BUREAU 316.66;

CURT’S STARTER & ALT. SER-

VICE 244.85; DACOTAH PAPER

CO. 249.5; DACOTAH PAPER CO.

2123.76; DACOTAH PAPER CO.

131.22; DAKOTA FIRE EXTIN-

GUISHER 426.4; DAKOTA FLUID

POWER, INC 568.29; DAKOTA

FLUID POWER, INC 9.9; DAKOTA

OUTERWEAR CO. 105.8; DAKOTA

SUPPLY GROUP 415.63; DAKOTA

TRUCK & FARM 356.61; DAKOTA-

LAND AUTOGLASS 490; DAVID-

SON CONSTRUCTION 4725;

DAVIS, JAMES R 720.48; DAVIS,

LAURIE 795; DE LEON, AMADO

484.32; DELL MARKETING L.P.

7952.2; DELL MARKETING L.P.

20082.44; DELTA AIR LINES 70;

DIG IT UP BACKHOE SERVICE

434429.46; DIRECTV 262.97;

DOMESTIC VIOLENCE CRISIS

CENTE 0; DOMESTIC VIOLENCE

CRISIS CENTE 1573.23; DXP EN-

TERPRISES, INC 4564.5; DYNAM-

IC SAWING & CORING, LLC 1200;

DYNAMISM 4765.15; EAPC AR-

CHITECTS 2062.5; ECOLAB

144.59; ECOLAB 111.67; ELDORA-

DO NATIONAL – CALIFORNIA

57.58; EMERGENCY AUTOMO-

TIVE TECHNOLOGIES 41.61; EM-

ERGENCY REPORTING 8497; EN-

ERBASE 36504.94; ENERBASE

2857.85; ENERBASE 33504.61;

ENERBASE 1588.43; ENGLE,

MICHAEL 300; ENTERPRISE

RENT-A-CAR (2144) 465.39; EN-

VIRONMENTAL PRODUCTS & AC-

CESS 1762.3; EUNICE M LOHSE

LIVING TRUST 325.92; EVANS,

PATRICK 932.8; EVIDENT, INC 85;

FACTORY MOTOR PARTS 812.79;

FACTORY MOTOR PARTS 700.93;

FACTORY MOTOR PARTS 72;

FARSTAD OIL CO 1490.6; FAR-

STAD OIL CO 1056.25; FASTENAL

COMPANY 15.75; FASTENAL

COMPANY 106.45; FBI-NAA

NORTHWEST CHAPTER 250;

FEDERAL EXPRESS 44.63;

FELTNER, RICHARD 335.5; FER-

GUSON ENTERPRISES, INC

1102.27; FERGUSON WATER-

WORKS #2516 860.17; FERRELL-

GAS, L.P. 5; FIDELITY SECURTIY

LIFE 2755.4; FIRE EQUIPMENT

CO. 227.5; FIRE SAFETY USA, INC

243.5; FIRST DISTRICT HEALTH

UNIT 30; FIRST DISTRICT

HEALTH UNIT 8333.34; FIRST

INTERNATIONAL BANK & TRUST

1200; FIRST WESTERN IN-

SURANCE 66; FLAGSTAD, SANDY

5; FLAIL-MASTER 353.31; FLEET-

MIND SOLUTIONS INC 1987.5;

FLEETMIND SOLUTIONS INC 0.4;

FLEXIBLE PIPE TOOL COMPANY

3699.25; FORTERRA PIPE & PRE-

CAST 10940.08; FRED PRYOR

SEMINARS 128; FUNKE, LANDI

76.5; G & P COMMERCIAL SALES

1108.91; G & P COMMERCIAL

SALES 93.19; GALE 1445.04;

GALE 79.82; GALLS LLC 1071.86;

GAME STOP 100; GENERAL

TRADING 65.25; GENERAL TRAD-

ING 231.5; GENERAL TRADING

521.27; GEOLOGIC COMPUTER

SYSTEMS 2957.5; GERDAU RE-

CYCLING 36; GERDAU RECY-

CLING 23.14; GILBERTSON,

DANIEL 932.8; GILLISS, SHANE

319.6; GILLISS, SHANE 123.6;

GLASS DOCTOR 769.92; GLENNIS

BEREUBE LIFE ESTATE 1044;

GOETTLE, SHANE C 3500; GRA-

INGER 678.72; GRAND FORKS

FIRE EQUIPMENT 282.06; GRAN-

ITE SPRINGS CO. 0; GRANITE

SPRINGS CO. 40.25; GRAVEL

PRODUCTS, INC. 286.35; GRAY-

BAR 465.18; GREAT LAKES

CHAPTER AAAE 35; GRESS,

MARK 341.76; GULBRANSON,

RONALD 1418.4; GULKE, ASHLEY

240; HAALAND, JAY 49.5; HACH

1223.8; HAMPTON INN &

SUITES–BISMARCK 96; HANSON,

JONATHAN 319.6; HANSON,

JONATHAN 123.6; HARLEYS

30.96; HARLEYS 20.97; HARTWIG,

KENT 504; HAWKINS, INC

14428.7; HAWKINS, INC 1826;

HEIDE PROPERTIES 1, LLP 500;

HIGH POINT NETWORKS, LLC

2725; HIVIS SUPPLY 105.59; HOB-

BY LOBBY 61.74; HOLOPHANE

14500; HOLTE, KRISTEN 15;

HOME DEPOT CREDIT SERVICES

844.88; HOME OF ECONOMY

490.58; HOMETOWN ELEGANCE

EVENT CATERING 4067.84;

HOUSTON ENGINEERING, INC

31795.44; HOUSTON ENGINEER-

ING, INC 966; HOWARD, CHAD B

1170.24; HP INC 1601.18;

HUGHES, HARRY 7523.17; I.

KEATINGS FURNITURE INC.

41263.55; IAAI 125; INFORMATION

TECHNOLOGY DEPARTMENT

2678.73; INNOVATIVE OFFICE

SOLUTIONS LLC 108.12; INTEL-

LIMODUS LLC 7698; INTERNA-

TIONAL ASSN. OF 865; INTER-

NATIONAL ASSOC OF ELEC INSP

288.13; INTERNATIONAL CODE

COUNCIL, INC 1927.9; INTERNA-

TIONAL MUNICIPAL LAWYERS AS

350; J C PENNEY CO 112.47;

JAMESTOWN COMMUNICATIONS

572.85; JEROMES COLLISION

CENTER 3864.02; JH MEDICAL

SUPPLY 157.7; JIMS

WELDING,INC. 1049; JOHNSON

CONTROLS 168.4; JOHNSON,

CHAD 23337.12; KADRMAS, LEE &

JACKSON (BISMARCK) 55152.34;

KALIX 26.27; KELLER PAVING

AND LANDSCAPING 474808.1;

KELLER, KASSIDEE 10; KIMMEL

JR., DAVID 696; KLABUNDE, JAY

15222.4; KLIMPEL EXCAVATING,

INC. 140; KLIMPEL EXCAVATING,

INC. 140; KRANZ, EDGAR 465.12;

L-TRON CORPORATION 329; LAK-

ESHORE 796.91; LANDRUM AND

BROWN, INC 2000; LAVERDURE,

SHANE 100; LAVERDURE, SHANE

100; LEXISNEXIS MATTHEW

BENDER 249.61; LHOIST NORTH

AMERICA OF MISSOURI 20062.44;

LHOIST NORTH AMERICA OF

MISSOURI 10503.18; LINNELL,

MICHAEL 341.76; LOWES GAR-

DEN CENTER 1070; LOWES

PRINTING, INC. 1923.42; M & S

SHEET METAL, INC. 93; M&T FIRE

AND SAFETY INC 50; M-B COM-

PANY 6607.54; MADC 27375; MA-

DRY, BOBBY 776.64; MAGIC CITY

GARAGE DOOR COMPANY 218.8;

MAIN ELECTRIC CONSTRUCTION

97; MARKETPLACE FOODS 86.63;

MARYSVILLE MARINE DISTRIBU-

TORS 1772.5; MASIMO AMERI-

CAS, INC 4256; MATERIAL TEST-

ING 9084.5; MATHIESON, MARK

264; MCMASTER-CARR 206.77;

MCWILLIAMS, MIKAYLA 63.8;

MED-TECH RESOURCE, INC. 65;

MENARDS 19.96; MENARDS

15.49; MENARDS 4061.47; MICRO-

SOFT CORPORATION 1778; MID-

STATES WIRELESS, INC 56.25;

MIDSTATES WIRELESS, INC

5337.5; MILITARY NAMES 27;

MILLER, JESSE 264; MINOT AUTO

707.98; MINOT AUTO 1729.12;

MINOT AUTO 284.59; MINOT

BURGER, LLC 4613.76; MINOT

CHAMBER OF COMMERCE

5386.34; MINOT CHAMBER OF

COMMERCE 2279.8; MINOT

CHAMBER OF COMMERCE 882;

MINOT COMMISSION ON AGING

7083.34; MINOT

CONVENTION&VISITORS BUR.

28417.13; MINOT

CONVENTION&VISITORS BUR.

14688.05; MINOT DAILY NEWS

401.28; MINOT DAILY NEWS

48.64; MINOT DAILY NEWS

1979.04; MINOT DAILY NEWS

59.28; MINOT ELECTRIC 584.04;

MINOT EMPLOYEE DONATIONS

1418; MINOT LUMBER 9901.34;

MINOT LUMBER 43.45; MINOT

LUMBER 17.46; MINOT PARK DIS-

TRICT 101350.63; MINOT PARK

DISTRICT 1000; MINOT

PLUMBING&HEATING CO INC

514.62; MINOT SASH & DOOR,

INC. 1975; MINOT VETERINARY

CLINIC 3930; MINOT, CITY OF

3.94; MINOT’S FINEST COLLISION

CENTER 262.2; MISC P CARD

VENDOR 16757.8; MN CHILD SUP-

PORT PAYMENT CENTER 172.12;

MN CHILD SUPPORT PAYMENT

CENTER 172.12; MOBOTREX 708;

MOORE, MELANIE 88; MOORE,

MELANIE 87.5; MOTZ ENTER-

PRISES, INC 11000; MOWBRAY &

SONS 7716; MOWBRAY & SONS

11546; MOWBRAY & SONS

3325.5; MUNICODE 450; MUUS

LUMBER 20.99; MVTL LABORA-

TORIES 1009; NAPA AUTO PARTS

752.88; NAPA AUTO PARTS 934.3;

NAPA AUTO PARTS 1009.16;

NARDINI FIRE EQUIPMENT 350;

NATIONAL PAYMENT CORPORA-

TION 143.93; ND CHILD SUPPORT

25; ND DEPT OF HEALTH 1024.86;

ND DEPT OF TRANSPORTATION

15081.12; ND DEPT OF TRAN-

SPORTATION 2205.73; ND

FRATERNAL ORDER OF POLICE

1450; ND ONE CALL, INC 434.65;

ND RURAL WATER SYSTEMS

ASSN 245; ND SAFETY COUNCIL,

INC. 390; ND STATE PLUMBING

BOARD 108.44; ND WATER COAL-

ITION 1000; ND WATER USERS

ASSN. 1200; NDDOT – MINOT

1448; NELSON, ALEX 220; NEL-

SON, PAUL 696; NET TRAN-

SCRIPTS 461.68; NET TRAN-

SCRIPTS 337.5; NEWMAN TRAFF-

IC SIGNS 323.64; NIELSEN,

LANCE 676.8; NORMONT EQUIP-

MENT CO 1987.86; NORTH COUN-

TRY SPORTSWEAR 1629.04;

NORTH COUNTRY

SPORTSWEAR 285; NORTH

PRAIRIE RURAL WATER 213.01;

NORTH WINDS TRUCK ACCES-

SORIES 805; NORTHERN BRAKE

38.95; NORTHERN TESTING 293;

NORTHERN TESTING 355;

NORTHERN TRUCK EQUIPMENT

CORP 2448.55; NORTHWEST

PROJECTOR 1200; NORTHWEST

TIRE AND RETREAD 7343.09;

NORTHWEST TIRE AND RE-

TREAD 7177.15; NORTHWEST

TIRE AND RETREAD 6536.98;

NOVA FIRE PROTECTION CO.

1905; NOYES, JOSHUA 220;

OBERGFELL, JASON 393.6; OCLC

1359.48; OFF BROADWAY LAUN-

DROMAT 20; OFFICE DEPOT

1514.49; OK AUTOMOTIVE 118.81;

OLSON, JOSHUA 264; OLSON’S

TOWING 1355; OVERDRIVE

5106.77; OVERDRIVE 3226.6;

OVERHEAD DOOR CO. OF MINOT

120; OVERHEAD DOOR CO. OF

MINOT 280; PAPPENFUS,

MATTHEW 2484.48; PEREZ JR.,

ISRAEL 150; PETCO 223.96; PIER-

SON, CAITLYN 4500; PITNEY

BOWES INC. 114.45; PITNEY

BOWES RESERVE ACCOUNT

800; POSSEN, LACEY 4.87;

PRAIRIE SCALE SYSTEMS, INC

1137.4; PRAIRIE SUPPLY 345.98;

PRAIRIE SUPPLY 191.5; PREMIER

DEVELOPMENT 2, LLC 2496.96;

PREMIERE HOSPITALITY, LLC

3676.32; PRINGLE & HERIGSTAD,

P.C. 1217.55; PROCOLLECT

1038.05; PROTECH INTEGRA-

TIONS LLC 44.97; PUPPY DOG

PROPERTIES, LLC 2420.16;

RADISSON HOTEL BISMARCK

1226.88; RALPH’S PLUMBING

9801.77; RAYMOND, DANNY 264;

RAZOR TRACKING INC 319; RDO

EQUIPMENT 248.99; RDO EQUIP-

MENT 628.2; RECORDED BOOKS

297; RED WING STORE 1692.68;

REISENAUER, RICK 5; RENZ,

CECIL LIFE ESTATE 695.04;

REPUBLIC PARKING SYSTEM

35471.45; RHI SUPPLY 602.98;

RIETVELD, TIMOTHY 424.8;

ROACH, ANDREW 30.38; ROBIS-

ON, CARI 50; ROLAC CON-

TRACTING 170299.8; ROTELIUK,

RONDEL 81.78; RYAN GMC 86.04;

SANDIFER, JAMES 696; SANITA-

TION PRODUCTS 1202.16;

SAYRE, RAY 384;SCHMIDT,

BRANDON 341.76; SCHOCKS

SAFE AND LOCK SERVICE 50;

SCHOCKS SAFE AND LOCK SER-

VICE 190.95; SCHOCKS SAFE

AND LOCK SERVICE 150.85;

SCREENCLOUD 40; SEARS

HOLDINGS 100; SHARPLOGIXX,

LLC 89900; SHELKEY, MELODY

5.04; SIDENER, MICHAEL 10;

SOURIS BASIN PLANNING COUN-

CIL 4208.33; SOURIS BASIN

TRANSPORTATION 40000;

SOURIS RIVER JOINT WATER

RESOURCE 1525898.64; SOUTH

DAKOTA CHILD SUPPORT 175.87;

SOUTH DAKOTA CHILD SUP-

PORT 175.87; SOUTHEAST

MUFFLER 33; SPENCER, DAVID

675; SRF CONSULTING GROUP

6945.88; SRT COMMUNICATIONS

9120.72; STAPLES 129.35; STATE

BOARD OF LAW EXAMINERS 405;

STATE WATER COMMISSION

31333.79; STEBBINS, ERIC 1188;

STEVENS EQUIPMENT SUPPLY

355.46; STEVICK BUSINESS

SPECIALTIES & WEAR 446;

STODDARD, DEANNA 82.5;

STRAUSS, ALEC 435.75;

STREICHER’S 297.75; STREICH-

ER’S 13428.8; STREICHER’S

2986.45; SUND, STUART J 300;

SUNDRE SAND & GRAVEL, INC.

22099.84; SUPERION, LLC 556.4;

SWANSON & WARCUP, LTD

8638.4; SWANSTON EQUIPMENT

135.77; SWANSTON EQUIPMENT

30.86; TARGETS ONLINE 28.64;

TEAM ELECTRONICS INC 555.25;

THATCHER COMPANY, INC

10460.72; THATCHER COMPANY,

INC 13244; THE GOOD TALK, LLC

850; THE TAP ROOM 744; THOM-

SON REUTERS-WEST PAYMENT

CENTER 528; THORSRUD SUP-

PLY CO., INC. 468; TITAN

MACHINERY 520.33; TRACTOR

SUPPLY CREDIT PLAN 292.96;

TRANSOURCE TRUCK & EQUIP-

MENT, INC 456.28; TRANSPOR-

TATION SECURITY CLEAR-

INGHOU 995; TRINITY MEDICAL

GROUP 1111; TRINITY MEDICAL

GROUP 3951.75; TRUE VALUE

MINOT 25.16; TYLER TECHNOLO-

GIES, INC 8400; TYLER TECHNO-

LOGIES, INC 10311.46; TYLER,

KATHERINE 300; U.S. POST OF-

FICE 259.84; ULTEIG 6809; UNI-

FORM CENTER 2218.8; UNIFORM

CENTER 1037.58; UNIFORM

CENTER 108.97; UNITED MAILING

SERVICE 508.23; UNITED MAIL-

ING SERVICE 5317.98; UPS

STORE #1423 31.64; UPS STORE

#1423 88.3; URBAN, KIMBERLY A.

341.76; US DEPARTMENT OF

EDUCATION AWG 277.5; US

DEPARTMENT OF EDUCATION

AWG 339.83; US WELLNESS, INC

1547; USA BLUE BOOK 1002.6;

USPS – FEE PAYMENTS 500; VA-

CUUM & SEWING CENTER 79.95;

VANTAGEPOINT TRANSFER –

30##### 124.19; VANTAGEPOINT

TRANSFER – 30##### 124.19;

VERIZON 20.02; VERIZON

3760.85; VESSCO, INC 891.79;

VFW 150; VISIT MINOT 1680;

VOGEL, RICHARD 2992; VOICE

PRODUCTS SERVICE, LLC 7358;

VOLLMER, JENNA 33.96;

WAGNER CONSTRUCTION

355397.32; WAL MART 285.1;

WANTZ, MACEY 74.24; WARD

COUNTY AUDITOR 10090; WARD

COUNTY RECORDER 20; WARD

COUNTY RECORDER 20; WATER

ACCOUNT REFUNDS 6.43; WA-

TER ACCOUNT REFUNDS 36.46;

WATER ACCOUNT REFUNDS

68.47; WATER ACCOUNT RE-

FUNDS 125; WATER ACCOUNT

REFUNDS 4.2; WATER ACCOUNT

REFUNDS 12.43; WATER AC-

COUNT REFUNDS 13.22; WATER

ACCOUNT REFUNDS 29.72; WA-

TER ACCOUNT REFUNDS 45.07;

WATER ACCOUNT REFUNDS

70.27; WATER ACCOUNT RE-

FUNDS 50; WATER ACCOUNT

REFUNDS 18.42; WATER AC-

COUNT REFUNDS 333.35; WATER

ACCOUNT REFUNDS 60.9; WA-

TER ACCOUNT REFUNDS 25.96;

WATER ACCOUNT REFUNDS 30;

WATER ACCOUNT REFUNDS

186.31; WATER ACCOUNT RE-

FUNDS 11.68; WATER ACCOUNT

REFUNDS 31.97; WATER AC-

COUNT REFUNDS 5.74; WATER

ACCOUNT REFUNDS 92.4; WA-

TER ACCOUNT REFUNDS 46.4;

WEATHER TAP 89.95; WELTZIN,

DOUGLAS 672; WEST RIVER

STRIPING COMPANY 15568.66;

WESTLIE FORD 141.46; WESTLIE

FORD 1066.99; WESTLIE TRUCK

CENTER 1452.48; WESTLIE

TRUCK CENTER 989.37; WILLI-

AMS, BRIAN 220; WOODRIDGE

FUND 7 MHP, LLC 21182.88; WSI

CLAIM 327.08; XEROX CORPORA-

TION 1451.42; XEROX CORPORA-

TION 131.42; XEROX CORPORA-

TION 131.42; 1ST MINOT

MANAGEMENT 950; 3D SPECIAL-

TIES INC. 4342.85; 3D SPECIAL-

TIES INC. 2300; 3D SPECIALTIES

INC. 983.66; TOTAL: 5030925.98

approve payroll for November

24-December 21, 2019 of

$2,036,682.12; ratify the adminis-

tratively approved requests; place

and pass ordinance 5437 on first

reading to amend the 2019 annual

budget for the award of the FY2019

State Homeland Security Grant;

place and pass ordinance 5438 on

first reading amending the 2019 an-

nual budget for the award of the

NDDES FY2019 State Homeland

Security Program Grant; place and

pass ordinance 5439 on first reading

to amend the 2019 annual budget

for the purchase of an extrication

tool funded by the Safe Community

Grant awarded by Enbridge; place

and pass ordinance 5440 on first

reading amending the 2019 annual

budget for the Brazos Electronic

Ticketing project; grant approval for

the Minot Police Department to re-

ceive overtime and other related

costs reimbursement regarding par-

ticipation with the Bureau of ATF

North Border Violent Crimes Task

Force and authorize the Chief of

Police and City Finance Director to

finalize State and Local Overtime

Funding and UFMS with the US-

DOJ; place and pass ordinance

5441 on first reading amending the

2020 annual budget to increase the

Police department salary and benefit

revenues and expenditures for

Bureau of ATF Joint Law Enforce-

ment Operations Program; grant ap-

proval to include the contents of

1220 28th Street SW in the salvage

auction as part of CDBG-NDR Pro-

gram Income efforts; approve the

standard joint funding agreement

with the USGS for operation of 2 wa-

ter quality gauges on the Souris

River; place and pass ordinance

5434 on second reading to amend

the 2020 annual budget for the pur-

chase of a skid steer loader; place

and pass ordinance 5435 on second

reading amending the 2019 annual

budget for survey engineering for

Fire Station #5. Olson moved

Jantzer seconded and was carried

to award the Storm Water/Sewer

Department crane truck bid to West-

lie Truck Center in the amount of

$143,157.20 and place and pass or-

dinance 5442 on first reading

amending the 2020 annual budget

for the purchase of a crane truck.

ayes: Jantzer, Olson, Pitner, Po-

drygula, Sipma, Straight; nays: Wol-

sky. Olson moved Pitner seconded

and after discussion was carried to

approve the cost participation with

the NDDOT for the Edison Elemen-

tary Safe Routes to School project,

contingent upon project selection

from the NDDOT. Wolsky raised

concerns about the project not being

included in the CIP. He said, it is a

significant number of dollars to

spend when it was not included in

any plans. He gave an example of

other infrastructure that should take

priority, such as the Anne Street

Bridge, which is not advancing yet.

He suggested they review the Safe

Routes to School larger plan to en-

sure projects align with our current

CIP, comprehensive plan, and River

Front and Center Plan. The City En-

gineer explained that projects are

not placed in the CIP until we are

awarded the grants. Last year, the

NDDOT denied a project for replace-

ment of a shared use path on 16th

Street so staff went back to the Safe

Routes to School Study that was al-

ready in place. He said, the DOT

seems to like to fund the Safe

Routes to School projects and not

necessarily rehab projects so those

might need other funding sources.

The 16th Street path will be done in

pieces as funds are available. Be-

cause the Safe Routes to School

grants are so successful, staff want-

ed to address this area since it was

the last large project in the report.

Additional projects that qualify for

the program could be added once

this is complete. If this project is ap-

proved by City Council, staff will

submit the application to the state,

and if it is picked will go into the fol-

lowing years CIP. After discussing

with Finance, it was decided Hub

City funding could be used for the

cost share match so even though it

is not included in the CIP, a funding

source is identified for future use. He

then explained that the Anne Street

Bridge is included in the CIP which

will be presented to Council in the

next week or two. Design for that

project should start in 2022 with a

2023 construction start. Staff isn’t

looking at using Safe Routes to

School funding for it because those

awards are capped at $290,000 and

the project is $1.8 million. The ad-

ministrative burden to apply those

funds to a project that size would

probably equal the award. He con-

cluded by saying, the project around

Edison School will tie in nicely with

the investment the School has put in

around the facility to improve pedes-

trian circulation. Straight asked

about Hub City funding and how it

was decided that would be the

source for local match rather than

something like reserves. The Fi-

nance Director stated, Hub City

funding is typically allocated toward

infrastructure and long-life assets.

Last year, the City received more

Hub City funding than anticipated so

a portion was allocated to fund this

project. He continued by saying,

they could use reserves but it is

essentially the same effect. A vote

was taken on the motion and carried

by the following roll call vote: ayes:

Jantzer, Olson, Pitner, Podrygula,

Sipma, Straight; nays: Wolsky. Ol-

son moved the Pitner seconded and

was carried to place and pass ordi-

nance 5436 on second reading to

amend the CMCO, Section 2-133

(Purchasing Procedures) to reflect

the existence and authority of the

Purchasing Policy and approve

resolution 3650 adopting the Pur-

chasing Policy which includes the

Buy Local Task Force’s recommen-

dation; ayes: Jantzer, Olson, Pitner,

Podrygula, Sipma, Straight; nays:

Wolsky. Jantzer moved Olson

seconded and was carried unani-

mously to grant authorization to the

Airport Director to commence the

RFP process for the GA Apron

Reconstruction Ph. II and III, and au-

thorize the Airport Director to award

the project to the lowest qualified

bidder; place and pass ordinance

5443 on first reading amending the

budget to decrease 2019 Airport

capital expenses, Federal, and State

revenue and increase 2020 Airport

capital expenses, Federal, and State

revenue. Olson moved Straight

seconded and after discussion was

carried to approve the developer’s

agreement with Blu On Broadway,

LLC for CDBG-NDR multi-purpose

commercial/LMI residential rental

project. Straight asked about the tax

increment financing (TIF) that is in-

cluded in the agreement and wheth-

er adjacent owners would need to

participate. Mr. Zakian responded by

saying, the developer will assume

responsibility for the TIF and an

agreement will be brought before

Council in the future for approval. A

TIF District can be a single parcel

and will not require investment from

any other property owners. As long

as the TIF agreement is approved,

there will be no other City financing

other than abating taxes over a

period of time. Straight asked when

the TIF was entered into the agree-

ment since there was no mention at

the beginning of the project discus-

sions. Mr. Zakian said, during the

course of negotiations and while

identifying infrastructure needs, the

TIF became part of the process. Mr.

Zakian also described how the pro-

ject aligns with best practices of

economic, housing, and infrastruc-

ture development and is an exciting

precedent for the City of Minot. He

said, it leverages funding with a

community match which HUD en-

courages. This is a precedent for a

project using a TIF district but is at

one of the highest levels as a posi-

tive constructive use of a TIF. The

developer has been an extremely

constructive partner throughout this

process and this TIF is the least in-

trusive to the City because the

developer will front the money and

construct the improvements under

the direction of the City Engineer. It

is also the first time the Bank of

North Dakota is acknowledging that

CDBG money can be counted as

community commitment in order to

generate the PACE Flex interest

buydown. Wolsky requested clarifi-

cation on the TIF, to which Mr. Zaki-

an explained, the developer has

agreed that there are necessary

public improvements and are going

to absorb the initial costs and do the

work according to the City’s specifi-

cations for $600,000. For whatever

time is necessary, the taxes will be

abated between $100,000 to $1 mil-

lion until the improvements are fully

paid off at which time the taxes will

be in full. Wolsky asked if the other

taxing entities receive any value

back from the project during that

time. Mr. Zakian stated, the other

entities will have the same value as

the City. The assessed value of the

property before the project will still

be paid to all parties including the

City. It is only abatement in terms of

the improvement value added to the

property. He referred to the situation

as a “but for.” He explained, but for

incentives like the TIF, this project

would not exist in which case there

would be no increased value and

would not generate additional tax

revenue for any taxing entities.

Pitner listed his concerns over the

project including the housing satura-

tion and lack of parking, whether this

is the highest and best use for the

property. He said, he does not sup-

port the project. Wolsky commented

that he would like to be made aware

when a TIF is proposed. He said,

when the project was proposed to

Planning, it was stated the develop-

er would absorb the cost of the im-

provements and now it is the tax-

payers in a sense that will absorb

the costs. He expressed concerns

about the process going forward for

this project. A vote was taken on the

motion and carried by the following

roll call vote: ayes: Jantzer, Olson,

Podrygula, Sipma, Straight, Wolsky;

nays: Pitner. Olson moved Jantzer

seconded and after discussion was

carried to approve the Blu on Broad-

way Developers Agreement

between the City of Minot and Blu

on Broadway, LLC. Straight asked

the City Manager what they learned

during their tour of the properties in

Fargo. Mr. Barry responded by say-

ing, after viewing the properties and

speaking with those involved, they

are comfortable moving forward with

this project. He mentioned how the

Council has been pushing for these

types of incentive projects and said

the visit bolstered the ability to learn

from and talk to representatives on

how they approached projects, what

concerns they had, what issues

were involved and how they over-

came them. Staff is ensuring they do

not repeat mistakes of the past

when it comes to developer agree-

ments particularly with Federal funds

where we may have to recoup mo-

ney. He said, this agreement sets a

precedent on behalf of the City as

one of the most protective agree-

ments in the utilization of Federal

funds. They have experience to

move forward and he is proud of

where we are on this project and the

community will benefit greatly from

it. Todd Berning, President of Epic,

the developer of the project, said

their goal is to create as much value

on the parcel as they could within

the guidelines of the resiliency fund.

He described how it could be con-

sidered two different projects. Resi-

liency funds are being used to buy

down the apartments to keep them

affordable and the other component

is to build a public road. The TIF

component will put the burden of re-

building infrastructure on the

developer in exchange for a tax

break over time. In this case, the

developer will go to the bank and put

personal guarantees on the project.

The City and contractors came up

with a cost estimate based upon City

engineering guidelines of what it

would cost to build 1st Street from

16th Avenue to 17th Avenue. As

they do valuations and abatements,

the taxes will come back in the next

several years. Cindy Sessions, of

800 Harmony Street NW, spoke in

opposition to the project. She said

she agrees with Pitner that this isn’t

the highest and best use for the pro-

perty. She questioned what the im-

pact would be to have 42 families

living on Broadway. She then asked

how much taxpayer dollars would be

used for the project. Mr. Zakian stat-

ed, there will be zero City tax dollars

invested in the project. He continued

by saying, there is the potential to

use up to $4.75 million in NDR funds

but the developer is also investing at

least $5 million dollars. He also

pointed out that the development

agreement has gone through ex-

treme due diligence to avoid mis-

takes. Everything that needed to be

done to build accountability to make

sure the project is successful and

minimizes the need for litigation is

reflected in the agreement. Mayor

Sipma said, he supports the

developer’s agreement and the pro-

ject itself because it is precisely

what they talked about to capitalize

on resilient project development. It is

the type of project the community

decided to support back in 2016 with

the National Disaster Resiliency

competition application. There has

been substantial success with the

Beaver Ridge project within our

community and this is the same type

of project that has seen success in

eastern ND and we’ve been trying to

attract this type of investment. Ms.

Sessions asked for clarification on

the loss of tax dollars through abate-

ment to which Mayor Sipma

responded by saying, the City is only

abating the increased value of im-

provements for a period of time at

which point it will be taxed at its true

and full value. They are not abating

any of its current value. Ms. Ses-

sions then commented that the

developer is from Fargo and he will

not be here to see the effect this

development has on Minot. The

Mayor stated, Mr. Berning is from

Minot and is looking to reinvest into

his hometown. He also said, outside

investment is not bad for our com-

munity. Mr. Zakian added, a key to

economic growth around the country

is to attract outside developers and

new investment. This is a significant

step forward that our community can

attract fresh new commitment to its

future. Wolsky thanked Ms. Ses-

sions for her comments and said,

although NDR funds are not local

they are essentially taxpayer dollars.

He also said, the incremental financ-

ing portion of the project, but for the

project, we would not have the im-

provements, it is still going to come

out of local jurisdictions. He then

pointed out that if we are willing to

subsidize the cost of low to

moderate income housing they

should also be willing to look at

internal regulations associated with

planning and zoning in terms of ordi-

nance impacts for accessory dwel-

lings and apartments. He mentioned

minimum lot sizes regulating hous-

ing and restricting unique housing

units. A vote was taken on the mo-

tion and carried by the following roll

call vote: ayes: Jantzer, Olson, Po-

drygula, Sipma, Straight, Wolsky;

nays: Pitner. Olson moved Jantzer

seconded to discontinue the site

selection process for the former

Midwest Federal Savings and Loan

Building (M Building) and enter into

due diligence and purchase negotia-

tions for the former Wells Fargo

Building. Pitner provided a docu-

ment calculating square footage nee

ded for a new City Hall and the

square footage available at the Big

“M” Building. He said, before moving

forward, they should take a step

back to vet out both options. An EPA

study should be conducted on the

Wells Fargo Building which could

also contain hazardous materials.

He said he would like to get more

detailed and up to date renovation

costs for both buildings. There

should be other factors considered

such as the amount of space need-

ed and whether the Council

Chambers should be relocated. The

report for the Big “M” building does

not factor in the lower levels of the

building which provides an additional

17,956 square feet. He said, floors

1-5 would provide enough space for

City offices if the Council Chambers

remained in its current location.

There would also be 21,015 square

feet available on floors 6-8 for future

expansion or possible rental income.

He mentioned the benefits of reno-

vating and bringing traffic downtown

through improvements to a building

currently referred to as a “zombie”

property. He also emphasized the

importance of personally touring the

buildings before making any deci-

sions. Straight asked Pitner if he

was suggesting the City lease the

space from the current owner keep-

ing the property on the tax roll.

Pitner responded by saying, he is

not sure how that would work but he

believes there is potential for the

City to house the buildout and utilize

space that was not considered.

Mayor Sipma said, as a member of

the task force for the project, he has

toured the Wells Fargo Building and

spoke to the City staff who have

toured the Big “M” Building. He said

the Big “M” Building provides chal-

lenges specifically for City use. The

columns provide obstacles in terms

of open space. The top two floors

are unusable right now as they

house the HVAC system. He ad-

dressed the issue regarding relo-

cating Council Chambers by saying,

we are trying to be as efficient as

possible and separating Council

Chambers from City Hall for the next

50 years would be as inefficient as

he could imagine. It also puts into

question the location of Municipal

Court. He mentioned egress issues

and ADA requirements that would

be necessary improvements for ei-

ther building. He also brought up

concerns about parking at the Big

“M” Building. The parking ramp

could be utilized but would hinder fu-

ture development of the parking

ramp. He said the expansion possi-

bilities for the Wells Fargo building

exceed those of the Big “M” Building

since it could be expanded across

the road to the parking ramp. He in-

vited Mr. Meyer, the City Engineer,

to describe some of the challenges

and explain how the committee

came to its recommendation. Mr.

Meyer gave some context to his re-

ports by saying, they took the avail-

able data to make the best as-

sumptions they could. As a civil en-

gineer and not an architect, he had

to look at the buildings and make

judgment calls. The cost values they

came up with were based on ranges

provided by local architects. Either

building would require a major re-

novation but because of the age of

the “M” Building, there would be

more challenges. The building is not

energy efficient and the mechanical

system is in need of replacement

whereas the Wells Fargo Building

has a more portable system. There

are also asbestos issues that need

to be addressed. He said he tried to

address the basement costs by put-

ting in a lower value based on

conversations with architects. He

mentioned the column layout being

a challenge particularly if they dis-

cuss moving them. New foundations

would need to follow the column

lines which is expensive and prob-

ably not feasible. The building is

load rated for a certain weight so we

could not build on top of it. His

numbers are reflective of tearing the

building down to the steel frame and

rebuilding. It includes new glazing

on the outside to gain energy effi-

ciency because there is another ma-

jor expense to heat and cool the

building. Mayor Sipma addressed

the issue of renting the space by

saying, the space needs are too

great and the costs to build out were

too high, the idea was abandoned.

He also mentioned, the NDR grant

requires a purchase agreement at

the end of the lease process. Mr.

Zakian added, there is a mechanism

that would allow the use of HUD

funds for a long-term lease, howev-

er, HUD requires that if at the end of

the lease if it were not to be

renewed, the City could recover all

of the investment of HUD funds

used. The Mayor said, he under-

stands it is an iconic building and

many people want to see the proper-

ty redeveloped but it is not the mis-

sion of the City to redevelop pro-

perty. The City needs to move for-

ward in a fiscally responsible way.

There is a use for the “M” Building

for private investment but it does not

suit the City’s needs. He said, there

is no perfect answer but there are

two structures under consideration

and the Wells Fargo Building has

more flexibility, more parking and

adjacent properties are beneficial.

He said he believes Wells Fargo is

the fiscally responsible route to go.

Pitner asked about the possibility of

connecting Wells Fargo with the

parking garages if needed. Mr.

Meyer said it is certainly possible.

Podrygula asked for clarification if it

would cost $1.5 million per floor to

renovate the Midwest Federal Build-

ing. Mr. Meyer said, they haven’t

hired anyone to go floor by floor to

find estimates. They used ranges

provided by architects to make as-

sumptions. The cost of demolition

for a project of this magnitude is ex-

pensive. He believes the estimated

cost of $190 per square foot is not

unreasonable. Mr. Meyer then ex-

plained, to fit the interior to what the

City needs would require them to gut

either building down to steel frames.

The Wells Fargo Building is a

pre-cast concrete building which

costs significantly less to rehab. The

heating and cooling could be moved

around fairly easily whereas in the

Midwest Federal Building, there is a

central system and would require

new ductwork as well as updated

electrical lines. The plumbing is in

decent shape but the rest is outdat-

ed. Pitner asked about the feasibility

of a new heating and cooling system

if the “M” Building was gutted. Mr.

Meyer said, the air exchangers

could be reconfigured. We could

design a much more efficient system

but until it is designed could not tell

how big or where it would be.

Straight wondered why there were

public engagement meetings for a

project like the Gathering Space but

not for this project. He said there are

too many unanswered questions

and the Council disagrees about

needs particularly whether to relo-

cate Council Chambers. He won-

dered if the issue should be put to a

public vote. Mayor Sipma stated, the

Gathering Space is a community

project but City Hall is municipal of-

fice space with one area that is for

the community, the Council

Chambers. Micromanaging the pro-

cess through the public would

essentially disavow all the technical

aspects that staff and the NDR pro-

gram have outlined. He said, taking

outside input to determine the needs

of City staff would convolute to the

point they should just scrap the pro-

ject. The people who work in the

building have the technical

knowledge of what is needed to

operate functionally as a City. Mr.

Zakian pointed out that voluntary ac-

quisition, as is used for this project,

requires any offer for purchase be

the current value. He then reminded

the Council that the clock is ticking

and the NDR funds need to be spent

by 2022. He explained that there will

be points in the project that could

take significant time. In reference to

Straight’s concerns, he said, we fol-

lowed the prescribed process as

outline by HUD for the Gathering

Space which is a public infrastruc-

ture project. In the case of this pro-

ject, as far as HUD is concerned,

that process is not necessary be-

cause it is a City operating function

and public input, although valuable,

is not required. Straight said he is

concerned about spending money

on City Hall while also asking the

state for money for flood control. He

said the optics of using dollars on

this project is concerning and we

need the community’s support. May-

or Sipma said there are space is-

sues at City Hall as well as security

issues and we have NDR funds

available for a portion of this project.

We will have to address these is-

sues in the near future and the

longer we wait the more expensive it

will get. He said, they should also

consider the optics of turning down

the NDR funding because they are

unable to make a decision. He said

they need to acknowledge what they

are protecting with flood control and

the purpose of resiliency and revital-

izing downtown. He admitted that it

is a fundamental piece that will nev-

er be popular no matter when it

takes place. The City Manager ex-

pressed understanding for the diffi-

cult decision and he said, citizens

will never support a project like this

because they do not personally see

the benefit. He responded to

Straight’s concerns about optics by

saying, Minot is not just a flood con-

trol district. We are a City of many

needs and we have to provide ser-

vices to the community. He men-

tioned that Fargo recently finished a

new City Hall while taking on an

even larger flood project. He be-

lieves the legislature will understand

we are a City of many needs, not

just one. He said it is possible one of

the buildings could be purchased by

someone else or leased to the point

we can’t use it so time is of the

essence. Pitner said he supports the

project and the opportunity to invest

downtown but doesn’t believe there

was enough information presented.

He gave examples of the other task

force committees that were formed

to discuss issues but then conduct-

ed presentations to communicate

their findings. He raised concerns

that this project only provided a

memo with a recommendation. He

said, he feels they need more infor-

mation and more accurate cost esti-

mates before making a decision. Po-

drygula shared his comments by

saying, City Hall clearly needs more

space and he agreed with Mr. Barry

when he said there will always be

opposition. He said, it would be fool-

ish to give the NDR grant money

back especially since we have made

efforts to improve employee opera-

tions, be more efficient, support

downtown and be more accessible

to the public. He agreed that it is an

internal decision that does not need

as much public discussion but it

does need more careful deliberation.

He addressed the concerns about

looking bad in front of the legislature.

He said, in comparison to $400 mil-

lion local share for flood control, $4

million is nothing. He said he

respects the other Council members

concerns and believes they deserve

a response. The technical team was

not adequate and there are signifi-

cant policy and operations issues in-

volved. He would feel more comfort-

able with a quick review from an ar-

chitect with a formal quote before

making a decision. Pitner asked

about the cost and timeframe for an

accurate estimate. Mr. Meyer said,

it depends on the scope and it

sounds like the Council is looking for

quite a bit of detail, so it could take a

couple months. At some point the

City will make a decision on how to

move ahead and someone is going

to want that work. In order to be fair,

they should conduct an RFQ to com-

plete the work. Wolsky said he met

with engineers, architects and con-

tractors who have worked on the

buildings and he provided a memo

to the Council with about 80 addi-

tional questions on the issue. He

also mentioned a recent article from

Pasadena, Texas, in which a build-

ing was abandoned and responsibili-

ty to demolish the building went to

the taxpayers. He cautioned against

that happening with the Big “M”

Building if the City doesn’t renovate

it. Mr. Zakian said, an environmental

review will be conducted on either

building they decide to move forward

with. He also said, from a HUD

standpoint, if a property owner

wants to partner with the City, there

is a non-binding purchase agree-

ment that says the owner under-

stands the City will do a full environ-

mental review. If issues are found,

the City could walk away. He also

reminded, HUD funds cannot be

used to fund architectural or en-

gineering assessments. They can be

done but must use other funding. No

project can commit to a specific

design or project prior to environ-

mental review. Pitner asked if Hub

City funding could be used for the

architectural studies. Mr. Lakefield

said, it is a possibility. The City

Manager stated, there are several

million dollars budgeted in 2020 for

the City Hall project and those funds

could be used. He then invited Mr.

Meyer to confirm an estimate for this

type of study. Mr. Meyer said, it

depends how deep the assessment

goes but to develop a scope, do an

RFQ and work through costs,

$200,000 would be in the ballpark.

Wolsky shared that he got a very dif-

ferent opinion on the cost to conduct

a study. Mayor Sipma expressed

frustration that he does not want to

see a tactical effort from Council in

order to delay and discredit the infor-

mation brought forward for the pro-

ject in an attempt to make it fall

apart. Straight said, he is supportive

of moving City Hall and of locating

downtown but he does not like the

way the process has been conduct-

ed. Jantzer asked what kind of infor-

mation they need to make a deci-

sion. He said he is not interested in

spending $200,000 or six months to

find answers but would prefer funda-

mental information that could be

done in 30-60 days. We have al-

ready done a space study whether

they agree on what was included.

Mr. Meyer said he could put a nar-

row scope together. Jantzer moved

to table the discussion and direct

staff to conduct a narrow scope of

work not to exceed 30 days to pro-

vide the Council with a recommen-

dation. Motion seconded by Po-

drygula. Mr. Meyer requested a

budget to conduct the study. Wolsky

shared that he was told by an ar-

chitect that a space analysis could

be done for $2,000-$3,000, code

and architectural of ADA review,

mechanical, electrical, plumbing and

cost assessment $5,000-$10,000.

Jantzer amended his motion to in-

clude a budget not to exceed

$20,000. The second agreed. Mr.

Barry requested clarification whether

the Council wanted a space analysis

done. He said, the staff, as well as

our consultants, CDM Smith have

already presented a space analysis

to the Council during their retreat.

Jantzer clarified that the motion

does not include a space analysis.

The second agreed. A vote was tak-

en on the above motion by Jantzer,

seconded by Podrygula and carried

unanimously. Mr. Lakefield came

forward for further clarification on the

timeframe. He said, there would not

be time for an RFQ process to take

place in 30 days and asked if the

City Engineer could negotiate the

scope of work and move forward

with the agreement. Mayor Sipma

confirmed. Tim Knudson, realtor for

the Big “M” Building, said, it does

appear to the community that the

project is being rushed. He said the

Council was elected to make deci-

sions and he appreciates that the is-

sue was tabled to gather more infor-

mation. Ricky Belgarde approached

the Council to discuss his fight for

disadvantaged citizens. He said, the

Council has a responsibility to get

people off the streets and we need

more shelters. Mayor Sipma told

him, he would be happy to know

there is a project moving forward

soon for a family homeless shelter.

Mr. Belgarde continued to describe

issues he is having with his current

management company and their re-

luctance to improve living conditions.

Straight offered to speak with him

regarding the issue after the Council

meeting. Cindy Sessions brought up

the new City Hall building and said it

is insulting the Council is not looking

for more public input. She asked if

the potential building will cost more

than the County building. She also

said the process should be similar to

someone buying a house and

should include inspections and

on-site review. She said the Council

has the responsibility to find the best

use for taxpayer dollars and should

take their time to make a decision.

Mr. Zakian stated, the Council re-

quested staff inquire further with

Trinity regarding their denial to move

forward with the site for the Gather-

ing Space. Trinity has confirmed

through a letter provided to the City

Manager and Council they are un-

able to accommodate the request

due to future expansion. He then

said the owner of Site #3 is an eager

seller and they have commenced

environmental review of the proper-

ty. Upon questioning by Pitner re-

garding a timeline, Mr. Zakian said,

if everything goes smoothly and

there are no public comments, it will

be done before the end of February

and can be followed by an offer to

the property owner. There being no

further business, Wolsky moved Ol-

son seconded and was carried to

adjourn the meeting at 8:18 pm AP-

PROVED: Shaun Sipma, Mayor;

ATTEST: Kelly Matalka, City Clerk –

PURSUANT TO NDCC 40-01-09.1,

THESE MINUTES PUBLISHED

SUBJECT TO THE COUNCIL’S RE-

VIEW AND REVISION.

(January 17, 2020)

NOTICE TO BIDDERS

The City Clerk of the City of Minot

will receive sealed lease agreement

proposals at her office at City Hall,

515 2nd Ave. SW or by mailing to

City Clerk, PO Box 5006, Minot, ND

58702 until 11:00 a.m. on Tuesday,

January 28, 2020 for furnishing the

City of Minot the following:

“One (1) Landfill Compactor”

Project #4508

Specifications and general instruc-

tions to bidders are available in the

Public Works Office at 1025 31st St.

SE., by contacting Public Works at

701-857-4140, or on the City’s web-

site at www.minotnd.org under City

Clerk Department. The bid envelope

will be plainly marked:

“Proposal for Landfill

Compactor”

Project # 4508

The City Council of the City of Minot

reserves the right to reject any or all

bids and to award the contract as it

deems to be in the best interest of

the City of Minot. Bidders are invited

to be present at the City Clerk’s of-

fice for the opening of bids.

Kelly Matalka

City Clerk

(January 10-17, 2020)

RESOLUTION OF NECESSITY

FOR AN IMPROVEMENT

BENEFITTING 19th AVENUE NW

FROM WARD COUNTY ROAD 15

WEST TO 5505 19th AVE NW &

56th ST NW TO WHITETAIL

RIDGE & 20th AVE NW

CUL-DE-SAC NO. 2-2018

BE IT RESOLVED by the Board of

Ward County Commissioners, that

the Commission has received and

considered the report of the en-

gineer, as to the general nature, pur-

pose and feasibility of the proposed

improvement benefiting 19th Avenue

NW from Ward Co Road 15 to 5505

19 Ave NW & 56th St NW to Whi-

tetail Ridge & 20th Ave NW

Cul-de-Sac Minot, North Dakota –

Paving District No. 1-2020 and an

estimate of the probable cost of the

work, and has approved said report

and directed that it be filed in the

County Auditor/Treasurer’s office,

where any interested person may

examine it, and determine that it is

necessary to make the improvement

to wit: Place 3 inches of new Aggre-

gate Surface Course class 13 before

paving Superpave FAA 42 at a

minimum of 3.5 inches

BE IT FURTHER RESOLVED that

special assessments for the im-

provement shall be levied upon pro-

perties within the boundaries for the

district and heretofore created, to

wit: 19th Avenue NW Paving District

No. 1-2020.This roadway begins at

the intersection of County Road 15

W to 5505 19th Ave NW and 56th St

NW, to Whitetail Ridge and 20th Ave

NW Cul-de-Sac in Harrison Town-

ship.

BE IT FURTHER RESOLVED that

the entire cost to the County shall be

paid by the levy of special assess-

ments upon such properties in

amount proportionate to and not

exceeding the benefits to be re-

ceived by them from the improve-

ments; and

BE IT FURTHER RESOLVED that

this resolution shall be published

once each week for two consecutive

weeks in the official newspaper, and

the County Commission shall during

its meeting to be held Tuesday

February 4, 2020 which begins at

9:00 am, hear and determine the

sufficiency of any written protests

which owners of property within the

district may file with the county

Auditor/treasurer within thirty days

after first publication.

(January 17-24, 2020)

SUMMONS

FILE NO. 51-2019-JV-00196

STATE OF NORTH DAKOTA,

COUNTY OF WARD, IN JUVENILE

COURT, NORTH CENTRAL

JUDICIAL DISTRICT

IN THE INTEREST OF T.G.,

MINOR CHILD

State of North Dakota,

Petitioner,

vs.

T.G., child,

Ernest Brown, father,

Respondents.

THE STATE OF NORTH DAKOTA

TO THE ABOVE-NAMED

RESPONDENT, ERNEST BROWN,

FATHER. You are hereby sum-

moned and required to appear per-

sonally before the Juvenile Court, at

its Chambers, Ward County Court-

house in the City of Minot, in Ward

County and State of North Dakota,

on the 5th day of February, 2020, at

1:30 o’clock p.m. or as soon

thereafter as the parties can be

heard, for the purpose of a Petition

Hearing. If you fail to appear per-

sonally before the Court at said time

and place, or to show good cause

why you cannot do so, the Court will

make such Order as may be ap-

propriate and you may be proceed-

ed against for civil contempt. A copy

of said Summons, Petition and Ord-

er can be obtained at the Ward

County Juvenile Supervisor’s office

in the Ward County Courthouse in

Minot, North Dakota.

RIGHT TO COUNSEL

While you are not required to have

the assistance of legal counsel in

this proceeding, you are entitled to

such assistance if you so desire. In

accordance with Section 27-20-26,

NDCC, a child subject to proceed-

ings under Chapter 27-20, the Uni-

form Juvenile Court Act, is eligible

for court-appointed counsel if the

child is determined to be needy. A

needy child is one who is unable,

without undue financial hardship, to

provide full payment of legal counsel

and all other necessary expenses

for representation However, a child

is not considered needy if the child’s

parent or parents can, without undue

financial hardship, provide full pay-

ment for legal counsel and other ex-

penses of representation. You, as a

parent or parents of the child subject

to proceedings identified in the at-

tached Summons, are hereby given

notice of the potential obligation to

pay attorney’s fee, at the attorneys

usual hourly rate if, after the appoint-

ment of counsel by the court, it is

determined that your child is non eli-

gible for court-appointed counsel.

Dated this 6th day of January, 2020.

/s/Connie S. Portscheller

Connie S. Portscheller

Judicial Referee

Office Address: Ward County

Courthouse

315 3rd Street SE

Minot, ND 58701

Telephone: (701) 857-6650

(January 10-17-24, 2020)